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Executive Assistant

Position Details
Location Helsinki
Commitment Full-time
Team Leadership Team

Smartly is looking for an Executive Assistant to join our fast-growing team! In this role, you will assist the CEO and the Executive Leadership Team in EMEA with administrative tasks and report to our Business Lead.

As an Executive Assistant, you will be the anchor to our Executive and Leadership teams, including the CEO, CFO, CTO, CPO and CPeO. We seek a highly organized professional who knows how to “get the job done” and is passionate about helping others. We are looking for someone to take ownership, optimize the impact, and maximize learning.

Successful candidates must be sociable, have excellent problem-solving skills, and have an entrepreneurial spirit. Attention to detail and strong communication skills are essential! You should also be comfortable handling highly confidential information and thrive in a fast-paced environment. This is a great opportunity to grow your career in our global organization!

As an Executive Assistant at Smartly.io you will…

  • Support the CEO and Executive Team in EMEA.
  • Proactively plan and coordinate Executive/Leadership Team's work, influence how internal communication is handled, and find ways to make work more efficient
  • Support in organizing company-level activities, internal events and assist in office operations
  • Understand Smartly.io's business goals, quality standards and their implications to our everyday work
  • Prepare and coordinate materials and presentations, as well as take detailed meeting notes as needed
  • Collaborate cross-functionally to improve existing business operations 
  • Support the Leadership team in various running tasks such as coordinating travel arrangements and managing calendars
  • Build cooperation within different Smartly.io teams

We are looking for you if you have…

  • 3+ years experience in a similar role at a high-growth, fast-paced company
  • Strong business acumen and judgment, analytical and problem-solving skills, and ability to structure solutions to complex problems
  • Ability to multitask and prioritize and meet deadlines in a fast-paced environment
  • Strong verbal, written, and interpersonal communication skills
  • Independent and well-structured working style with a can-do attitude
  • Extremely fast learning ability and determination to achieve goals
  • Advanced Google Workspace and Microsoft Office skills - Excel (pivot tables, vlookups), Powerpoint, Word
  • Flexible mindset and willingness to travel occasionally

#LI-SL #LI-Hybrid

 

Meet Smartly.io

Bringing brands and people together smartly. We are building a platform that combines media buying, creative, and data to automate every step of digital advertising.

We manage 2.5B€ in ad spend and serve more than 650 brands worldwide, including eBay, Uber and TechStyle. Our technology liberates marketers from manual work and allows them to focus on what matters. 

As a fast-paced growth company, Smartly.io offers opportunities to maximize your learning and amplify your impact. With colleagues from 62 nationalities, you'll work in a collaborative and inclusive environment built on a culture of trust, transparency, and feedback. Join our global team of over 600 Smartlies in reshaping the future of marketing. Learn more at smartly.io/careers and smartly.io/our-leadership-and-culture.

We are a hybrid workplace where Smartlies have the flexibility to work at the office, from home, or a bit of both. We also offer programs for short-term remote work globally. 

We are currently running fully remote recruitment processes due to the global pandemic. Read more here.

Reasonable accommodation for people with disabilities

Smartly.io is committed to providing reasonable accommodations for qualified individuals with disabilities or special needs in our job application procedures and working environment. If you need assistance or have any questions please contact us at accommodations@smartly.io.

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Executive Assistant

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