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Executive Assistant & Office Coordinator - Ad-Lib.io

Position Details
Location London
Commitment Permanent
Team Global Management

Ad-Lib.io (a Smartly.io owned company) is looking for an Executive Assistant to join our fast growing team! In this role you will be the right hand to our Chief Innovation Officer (Ad-Lib Founder) and the SVP People & Operations, owning calendar management, event coordination as well as helping to set up our London office to run smoothly.  

Successful candidates must be sociable, have excellent problem solving skills and an entrepreneurial spirit. Attention to detail and strong communication skills are essential! You should also be comfortable handling highly confidential information, juggling scheduling across multiple time zones, and thrive in a fast-paced environment. This is a great opportunity to grow your career in our global organization!

We are seeking a highly organized person who knows how to “get the job done.” You should have a passion for helping others succeed and be able to juggle and prioritize multiple tasks simultaneously. We are looking for someone to take ownership, optimize their impact, and maximize learning.

**This is a hybrid position with the expectation that you will be in the office 2-3 days a week**

 

As an Executive Assistant at Ad-Lib.io you will…

  • Support our Chief Innovation Officer (Ad-Lib Founder) and the SVP People & Operations but may be called on to support other executives as needed
  • Work closely with Smartly.io Executive Assistants in NYC, Chicago and Helsinki
  • Actively manage/own calendars including arranging and prioritizing meetings
  • Support in organizing company level activities, internal events and own day to day office operations in Ad-Lib’s London headquarters
  • Coordinate travel, help to plan customer visits and other events including owning all expense collection and submission
  • Collaborate cross-functionally to improve existing business operations
  • Represent the Ad-Lib & Smartly.io brand in all interactions

 

We are looking for you if you have…

  • Experience in a similar role with a high-growth, fast paced start-up environment
  • Ability to multitask and prioritize and meet deadlines in a fast-moving environment
  • Strong verbal, written and interpersonal communication skills
  • Independent and well structured working style with can-do attitude
  • Ability to learn fast learning and determination to achieve goals
  • Google Workspace and Microsoft Office skills
  • Bachelor's Degree preferred

#LI-BAILEY

 

Meet Smartly.io

Bringing brands and people together smartly. We are building a platform that combines media buying, creative, and data to automate every step of digital advertising.

We manage 4B€ in ad spend and serve more than 700 brands worldwide, including eBay, Uber and TechStyle. Our technology liberates marketers from manual work and allows them to focus on what matters. 

As a fast-paced growth company, Smartly.io offers opportunities to maximize your learning and amplify your impact. With colleagues from 68 nationalities, you'll work in a collaborative and inclusive environment built on a culture of trust, transparency, and feedback. Join our global team of over 650 Smartlies in reshaping the future of marketing. Learn more at smartly.io/careers and smartly.io/our-leadership-and-culture.

We are a hybrid workplace where Smartlies have the flexibility to work at the office, from home, or a bit of both. We also offer programs for short-term remote work globally. 

We are currently running fully remote recruitment processes due to the global pandemic. Read more here.

 

Reasonable accommodation for people with disabilities

Smartly.io is committed to providing reasonable accommodations for qualified individuals with disabilities or special needs in our job application procedures and working environment. If you need assistance or have any questions please contact us at accommodations@smartly.io.

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Executive Assistant & Office Coordinator - Ad-Lib.io

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